Executive Assistant (Seattle) |
| Location: | Seattle, WA |
| Benefits: | full benefits package |
| Employment Type: | Full Time |
| Description: | Beacon Associates, Inc., a highly respected woman-owned small business and Government contractor, is seeking an organized and team oriented Executive Assistant to join our team on a government site in Seattle, WA.
As a brief background, Beacon is a company of leaders putting people at the center of winning solutions. Incorporated in 2003, we provide winning solutions to the world�s best companies and top government agencies, counting among our customers members of the Global 500 and 67% of Federal Cabinet Agencies, including 25 sub-agencies and offices. Beacon values our people, our commitment to excellence, collaboration, service, high expectations, integrity, and respect. We offer a robust benefits package to our full-time employees which includes paid leave, paid holidays, medical/vision/dental, 401k with company match, tuition reimbursement, and more. Beacon is an Equal Opportunity Employer. |
| Duties: | The Executive Assistant performs a wide range of administrative and office support services to a Director to facilitate efficient operations of the government agency�s regional mission. The Executive Assistant�s general tasks and responsibilities include:
� Answering and managing incoming calls to the Director
� Contacting and scheduling meetings with government officials (Federal, State and County levels) and other high ranking government agency officials
� Preparing and editing correspondence, reports, communications and presentations
� Attending agency meetings and preparing meeting minutes
� Managing and maintaining the Director�s schedule and appointments
� Coordinating travel arrangements and entering into GovTrip
� Maintaining office files
� Assembling information for briefings
� Assisting the Director in executing his/her responsibilities with respect to fulfilling the government agency�s mission
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| Qualifications: | � Bachelor�s degree and a minimum of 6 years of relevant administrative experience; 6 years of additional experience may be considered in lieu of a Bachelor's degree
� Possess excellent computer skills and advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
� Expert proficiency with Microsoft Outlook for email, heavy calendar management, etc.
� Solid research skills utilizing the internet and other resources
� Familiar with office terminology and administrative procedures
� Good understanding of organization, programs and procedures
� Excellent written and verbal communications skills
� Ability to plan, organize and prioritize completion of work assignments
� Strong ability to pay attention to detail and accuracy
� Ability to work independently under minimum supervision and guidance
� Professional office demeanor
� Flexible and adaptable based on administrative needs and deadlines; ability to multi-task
� Experience scheduling domestic travel in a corporate or government setting (strongly preferred)
� Ability to successfully pass a background check in order to obtain the necessary level of Public Trust clearance required for the position
Qualified candidates should visit the More About Us - Careers page of our website www.beaconassociates.net to view our current job openings and apply for a position. Beacon Associates is an Equal Opportunity Employer. |
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